Summary:

Reporting to the department Chair and Vice Chair of Research plans develops monitors and coordinates the departmental research administrative activities for the Department of Pediatrics at Rhode Island Hospital. Specifically will support and coordinate research scholarly and academic activities administered by the Department of Pediatrics. The activities will contribute to enhancing the overall scholarly productivity of the Department.

Responsibilities:

Serves as point person and facilitates smooth coordination communication and problem resolution relative to research administrative matters between department research administration faculty divisional leaders and other hospital and university departments. Will review matters relating to clinical and basic research pre- and post-award.

Leads and coordinates special research-related projects such as major grant proposals investigator incentive programs departmental and divisional reports and statistics. Coordinates transfers of research funding for the purpose of proper reimbursement and allocation of physician salaries on research accounts.

Identifies funding opportunities and alert faculty to current announcements. Work with individual investigators to identify opportunities that they can apply for and follow up with progress regularly. Update tracking system of faculty interests to match solicitations with specific faculty.

Assists in managing the department post-award aspect of projects which requires sensitivity to the needs of individual investigators knowledge of sponsor institutional and departmental requirements ability to interpret those requirements and competency in addressing the in-house systems (research administration accounts payable accounts receivable finance purchasing human resources payroll and pharmacy). Determines which principal investigators (PI) or staff need closer monitoring to prevent activity which could affect the institution negatively such as monetary loss due to audit disallowance loss of funding or liability incurred due to research conducted without necessary approvals. May intervene to point out available resources or alternative procedures as appropriate.

Communicates institutional and funding agencies* regulations and policies on grants and contracts. Familiarizes administrative staff regarding Rhode Island Hospital institutional research policies and procedures. Responsible for coordinating and providing information to the faculty about funding opportunities requirements and deadlines.

Reviews project applications in consideration of project budget application instructions sponsor rules and unique requirements and provisions for recovery of indirect costs. Recommends and negotiates changes to appropriate applications with principal investigators or department administration and/or involved individuals at the other institutions which do not compromise the institution department or investigators. Verifies all necessary approvals including regulatory committees to ensure that guidelines are met. Completed applications are forwarded to research administrator for approval prior to submission to the Office of Research Administration.

As appropriate may assist Chair and Vice Chair of Research with research administrative activities of department including coordinating and overseeing human resource and payroll issues. Interacts with research administration and human resource department regarding new positions recruiting job changes salary reviews and other related policies and procedures to assist PI*s.

Coordinates research efforts in the recruitment of new faculty and staff. This may include advising new faculty on transfer procedures including relocation of equipment and financial arrangements. Is responsible for coordination of facility management staff new recruits and support departments in the establishment and construction of space for the recruitment program.

Maintains confidential and comprehensive records of salary expenses and other disbursements recommending adjustments where necessary. Reviews and monitors policy and procedure adherence for purchase orders travel requests petty cash vouchers requisitions for payment including all equipment maintenance agreements contracts and subscriptions assisting where necessary.

Monitors time sheets and employee change forms for hourly and salaried research oriented personnel within department. Assures that funds are available and notifies PI*s and Chair and Vice Chair of Research when adjustments become necessary. Coordinates with the Chair and Vice Chair of Research and research administration on problem issues as appropriate.

Maintains communications with review committees to learn of any new requirements and to help ensure compliance with current regulations.

Prepares/provides reports and documents as requested by the managers; attends related meetings on regular basis.

Maintains strong daily association with research administration including collaboration on final reports and some accounting adjustments. This also includes resolution of problem accounts with principal investigators sponsors or administrators. Reviews and determines direct cost transfers are allocated to appropriate account and are allowable. Prepares necessary journal vouchers for submission to research administration.

Ensures the accuracy of research time and effort reporting system. Works with research investigators to obtain information for submission to research administration on a monthly basis.

Responsible for departmental access databases specifically with regard to maintenance of accounts and accuracy of input of data elements.

Maintains current knowledge of sponsor requirements procedures and areas of interest through active communication with sponsors and professional societies. Maintains awareness of new or changed regulations.

Maintains active communication with investigators administrators and agency officials and other federal state and local offices to gather and exchange information. Maintains current knowledge on policies and federal regulations by monitoring the Blue Sheet NIH Guide Federal Register Grants Weekly Chronicle of Higher Education etc.

If applicable maintains communication with physician foundation business manager; provides assistance in development of department research budget.

May represent department at research administration management meetings and on hospital teams.

Other information:

BASIC KNOWLEDGE:

Bachelor*s degree in business administration finance or related area or lieu at least 5 years of relevant research administration experience.

EXPERIENCE:

At least 1-3 years experience in a research/academic environment to include federal and non-federal funding grant application processes and regulations set by local federal hospital and independent agencies.

Excellent verbal and written skills are essential. The ability to interact with persons from diverse backgrounds such as MD*s PhD*s research and administrative staff.

Thorough knowledge of microcomputers peripheral equipment and networks. Thorough knowledge of software such as Microsoft Word Excel Access and Windows. Ability to learn specific research access programs.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Normal office environment.

SUPERVISORY RESPONSIBILITY:

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.

Location: Rhode Island Hospital USA:RI:Providence

HCH

Work Type: Full Time

Shift: Shift 1

Union: Non-Union