The Massachusetts Medical Society (MMS) is the statewide professional association for physicians and medical students, supporting 25,000 members. We are dedicated to educating and advocating for the physicians of Massachusetts and patients locally and nationally. A leadership voice in health care, the MMS contributes physician and patient perspectives to influence health-related legislation at the state and federal levels, works in support of public health, provides expert advice on physician practice management, and addresses issues of physician well-being. Under the auspices of the , the MMS extends our mission globally by advancing medical knowledge from research to patient care through the , NEJM Catalyst, and the family of specialty publications, and through our accredited and comprehensive continuing medical education programs.

We are currently seeking an Editorial Assistant I. The world has changed, and so has the way we work. The MMS has adopted a flexible work model that allows most employees to choose where they work - at home, onsite in our Boston office, or a combination of the two - based on their preferences and our business needs. Because what matters is the work we do, not where we do it.

The Editorial Assistant I provides editorial and administrative support to a deputy editor and the Editorial Operations department. She/He/They performs a variety of administrative duties which are essential for the effective and efficient operation of the department. The Editorial Assistant I acts as the liaison for the editors with the academic and medical communities, as well as with the general public.

Responsibilities:

1) Provides support to a deputy editor, carrying out administrative functions of his/her office.

Facilitates the handling of manuscripts; processes revised manuscripts, and generates decision letters, meticulously validating the accuracy of all written documents.

2) Discusses manuscript submissions with authors, clarifying Journal policy. Provides information for authors regarding manuscript status, electronic submission, manuscript requirements, and general research.

3) Answers general queries from authors, reviewers, and readership via email and phone.

4) Works to bring revised manuscripts into compliance with production guidelines to ensure materials can move into the production environment upon acceptance with minimal delay/revision.

5) Assembles and summarizes information from files and documents in the office or other available sources for the use of the editors; assembles, tabulates, and prepares drafts of special and periodic reports, undertaking technical research as necessary, using the library, databases, and outside sources. Assists in preparing presentations of this material for meetings using PowerPoint, Excel, or other programs.

6) Assists with shared tasks across the department, such as managing shared inboxes, assisting with trial registration checks, reviewing figures/images to ensure compliance with production standards, and more.

7) Maintains an up-to-date yearly schedule of commitments made by their editor, calling to their attention in advance of deadline; arranges travel, both national and international, and hotel reservations, and handles the processing of expenses.

8) Provides backup for the Manuscript Assistant with processing new manuscripts. Assists with phone coverage and other general office coverage when other team members are absent to ensure business continuity.

9) Performs other related duties as assigned.

Qualifications:

• A bachelor's degree or equivalent is required, with one to two years of related experience.
• Experience and demonstrated interest in a career in academic publishing is strongly preferred.
• Proficiency with software including Microsoft Office, Adobe Acrobat, Slack, and Trellois also necessary.

Benefits:

Our generous benefits offerings include: 2 weeks of paid vacation, 6 personal days, 12 sick days, 13 paid holidays, medical and dental plans, 401(k) plans with company match, backup childcare assistance, tuition assistance and more!

The MMS has earned praise as one of the Top Places to Work in Massachusetts by The Boston Globe for the past 11 years in a row! The Globe surveys employees regarding their opinions about company leadership, benefits, ethics, values and culture, and recognizes those companies who receive high marks from their employees.

Massachusetts Medical Society is an Equal Opportunity Employer: Min/Fem/Vet/Disabled